Fol. I·Introduction
Nottingham

Your team isn’t slow.Your software is.

Workflow audits and business automation for UK small businesses with 5 to 50 staff.

I’m Alex. I run it. Ring me on 07754 218 688 any weekday.

£24,520/year saved for a UK recruitment firm · 14 hours/week per worker recovered · Fixed fees agreed up front

Tell us what’s bugging you

Costs nothing to chat · we’ll tell you straight either way

Orchestrix is a small UK consultancy that fixes the manual work small businesses run on. We sort out slow processes, messy admin, and software that no longer fits the team. We audit how the work actually gets done, then build the exact custom fix. Fixed fees agreed up front. Based in Nottingham, run by Alex Sais.

What we usually find

Three things that have probably been bugging you.

Common patterns in UK businesses with 5 to 50 staff.

  1. Someone’s burning 15 hours a week on copy-paste.

    It’s the chasing, the rekeying, the spreadsheet that’s quietly become load-bearing. The job is fine. The work around the job is what’s killing the week.

  2. Three systems, three different answers.

    Your CRM says one thing, the spreadsheet says another, email says a third. You end up making calls on gut feel because nobody trusts the numbers any more.

  3. Software that nearly fits, but not quite.

    Off-the-shelf tools that are 80% right and 20% wrong. That 20% costs hours every week. Often a small custom build is cheaper than another year of workarounds.

How it usually goes

Diagnosis first, software last.

Fixed fees agreed up front. No retainer without an audit first.

The Orchestrix process loopA triage call feeds an operational audit, which scopes a fixed-fee build, which moves into run and reporting under the optional managed retainer.INPUTTRIAGEAUDITBUILDRUNREPORT
The Orchestrix process loop: a triage call feeds an operational audit, which scopes a fixed-fee build, which moves into run and reporting under the optional managed retainer.
  1. 01Costs nothing

    A quick chat

    Same week

    Bring the one thing that's been bugging you. 15 minutes, and we'll tell you straight whether we're the right fit. No obligation.

  2. 02Fixed fee

    The audit

    About 2 weeks

    We map how the team actually works, write a punch list of fixes, and quote each one. If you go ahead, the audit credits in full against the build.

  3. 03Fixed fee

    The build

    2 to 8 weeks

    Fixed scope and fixed timeline, agreed before we start. Automation, custom app, integration, or a combination.

  4. 04Monthly

    We keep it running

    Ongoing

    Optional. Monthly fee to host, watch, and evolve the build. You're never chasing a server at 11pm.

The first step costs nothing. Tell us what’s bugging you, or ring 07754 218 688 any weekday.

Just need a website? We build it for free.

Five custom pages, built for you, hosted in the UK, looked after for £50 a month over 24 months. The domain stays in your name. If you leave, you walk away with the files.

See the website plan£50/mo · 24 months · you own the design
Real numbers, real businesses

What we’ve actually shipped.

Across published case studies, Orchestrix engagements have produced £2M+ in documented annual savings, 30+ hours per week of manual work eliminated, 20+ disconnected systems consolidated, and 85% connectivity cost reductions on multi-site rollouts.

Featured case study

A specialist UK recruitment operation

UK · Recruitment & HR
The chaos

Eight disconnected systems. Onboarding took weeks, compliance records lived in three places at once, and the ops team had stopped trusting any of it.

The cure

Consolidated into a single HRIS, rebuilt the onboarding workflow end-to-end with automated hand-offs, document collection, and compliance tracking.

The result
£24,520
saved per year
14 h/wk
recovered per worker
1 system
instead of eight
Read the UK recruitment case study
Global · Aerospace Manufacturing

A global aerospace manufacturing group

£2M+ annual savings
UK · Professional Services

A UK professional practice, four users

£4,453 saved over 5 years

What the audit may prescribe: workflow automation, custom software, data pipelines, managed delivery, or a custom website. See all services.

Common questions

The things you're probably wondering.

Is this really just one person?
Mostly, yes. Orchestrix is run by Alex, with a small bench of trusted collaborators when a build needs specialist hands. The work, the relationship, and the accountability all sit with the same operator. No account manager in the middle, no junior doing the actual work.
How much will it cost?
Depends on the shape of the work. We don’t put numbers on the site because pricing without context just anchors you on the wrong figure. Once we’ve had a chat and understood what’s broken, we agree a fixed fee before any work starts. No ranges, no estimates, no surprises on the invoice. (The website plan is the one exception: £0 upfront, £50 a month for 24 months. That’s the offer.)
Can we skip the audit and go straight to the build?
Usually not. The audit is where we figure out what to build. Skip it and we’re guessing on your behalf, which is how agency projects go off the rails. The fee credits in full if you go ahead, so you’re paying in the right order, not paying extra.

More common questions →

Tired of fighting your tools instead of your work?

Costs nothing to chat. We’ll tell you straight either way.

Nottingham·Open for enquiries
Tell us what’s bugging you

or ring 07754 218 688 any weekday

Compared to:Orchestrix vs Zapier·Orchestrix vs hiring in-house·Orchestrix vs transformation agencies